Class - X
Subject - Information Technology
Chapter- Digital Documentation (Advanced)
[ Question & Answers]
Session - 2020-21
1. What are styles? What are the advantages of using styles?
Answer:- A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. When you apply a style, you apply a whole group of formats at the same time.
The advantages of using styles are followed:
Page styles include margins, headers and footers, borders and backgrounds. In Calc, page styles also include the sequence for printing sheets.
Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting.
Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic formats.
Frame styles are used to format graphic and text frames, including wrapping type, borders, backgrounds, and columns.
Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered or bulleted lists.
2. How can we create our own styles?
Answer:- Creating a new style from a selection:
Open the Styles and Formatting window and choose the type of style you want to create.
In the document, select the item you want to save as a style.
In the Styles and Formatting window, click on the New Style from Selection icon.
In the Create Style dialog, type a name for the new style. The list shows the names of existing custom styles of the selected type. Click OK to save the new
style.
3. List any three methods of inserting images in a text document.
Answer:-
i. Drag and drop
Open a file browser window and locate the image you want to insert.
Drag the image into the Writer document and drop it where you want it to appear. A faint vertical line marks where the image will be dropped.
ii. Insert Picture dialog
Click in the OOo document where you want the image to appear.
Choose Insert > Picture > From File from the menu bar.
On the Insert Picture dialog (see Figure 5), navigate to the file to be inserted,select it, and click Open.
iii. Inserting an image from the clipboard
Open both the source document and the target document.
In the source document, select the image to be copied.
Move the mouse pointer over the selected image and press Control+C to copy the image to the clipboard.
Switch to the target document.
Click to place the cursor where the graphic is to be inserted.
Press Control+V to insert the image.
4. What do you understand by the terms:
a. Text Wrapping
b. Anchoring
Answer:- Text Wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character.
Anchoring refers to the reference point for the graphics. This point could be the page, or frame where the object is, a paragraph, or even a character. An image always has an anchor point.
5. What are templates? What are the advantages of using templates?
Answer:- A template is a model that you use to create other documents. Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.
6. What is the difference between styles and templates?
Answer:- A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance. When you apply a style,
you apply a whole group of formats at the same time.
A template is a model that you use to create other documents. Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.
7. Give any seven styles supported by OpenOffice.org
Answer: OpenOffice.org supports the following types of styles:
• Page styles include margins, headers and footers, borders and backgrounds. In Calc, page styles also include the sequence for printing sheets.
• Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting.
• Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic formats.
• Frame styles are used to format graphic and text frames, including wrapping type, borders, backgrounds, and columns.
• Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered or bulleted lists.
• Cell styles include fonts, alignment, borders, background, number formats (for example, currency, date, number), and cell protection.
• Graphics styles in drawings and presentations include line, area, shadowing, transparency, font, connectors, dimensioning, and other attributes.
8. Explain any four Graphic filters.
Answer:
Smooth- Softens the contrast of an image.
Sharpen- Increases the contrast of an image.
Remove noise- Removes single pixels from an image.
Invert Inverts- the color values of a color image or the brightness values of a grayscale image.
9. Explain Image Cropping.
Answer:- When you are only interested in a section of the image for the purpose of your document, you may wish to crop (cut off) parts of it. To start cropping the image, right click on it and select Picture from the pop-up menu.
10. Explain different ways of creating a template.
Answer: Creating A Template From A Document
1. Open a new or existing document of the type you want to make into a template (text document, spreadsheet, drawing, presentation).
2. Add the content and styles that you want.
3. From the main menu, choose File > Templates > Save.
Template Dialog
1. In the New template field, type a name for the new template.
2. In the Categories list, click the category to which you want to assign the template. The category you choose has no effect on the template itself; it is simply the folder in which you save the template. Choosing an appropriate category makes it easier to find the template when you want to use it. For example, you might save Impress templates under the Presentations category.
3. Click OK to save the new template.
Creating a template using a wizard:
1. From the main menu, choose File > Wizards >[type of template required
11. Explain Mail Merge.
Answer: A mail merge is a way to take a letter you’ve written and send it to a whole bunch of people, personalizing it with information about them so they might think that you typed that letter personally for them. A mail merge can also be a quick way to take a list of people’s mailing addresses and generate labels or envelopes with the address for a different person on each label or envelope. In short, it’s a way to be personal, yet efficient. It’s essential for any person or organization that has a lot of clients, partners, parents and children, or other people to communicate with.
12. What are the advantages of Mail Merge?
Answer:-Compared to the process of preparing individual letters to convey one set of information to many people, mail merge saves time and effort, producing mass mailings complete with labels or envelopes.
13. Give examples of databases in which the Data Source can be created.
Answer:- Microsoft Access, MySQL, Spreadsheet, Text File, Address Book etc.
14. What are Clip arts? List any two websites that offer free clipart.
Answer:- Clip arts are pre-defined images available for use in documents. Clip Art can help in making a document look colourful and presentable.
Name of two valid websites that offer free clipart are Fotor.com and Freepik.com.
15. List any three word wrapping options available under Word Processing software.
Answer :- Various word wrapping options are :
- In line with text
- Square
- Tight
- Through
- Top and bottom
- Behind text
- In front of text
16. Write steps to insert shape in a word document.
Answer :- Steps to insert shapes are :-
1. Click on the Insert tab on the Ribbon. Click on the option Shapes in the Illustrations group
2. Once you click the Shapes option a dropdown list with pre-defined shapes such as box, circle, etc. appears.
3. Select the shape from the list of shapes available and draw the shape by dragging the mouse with the left button clicked.
17. Differentiate between Page Break and Section Break options of a word document.
Answer:- A page break can be inserted anywhere in a document to force the end of a page and the beginning of a new one. A section break controls the formatting of the document content that precedes it, until it reaches another section break.
18. Sanya is working on Word document. She has inserted graphics and wants to use Wrap text with graphics.
(i) Under which tab she can find text wrapping?
(ii) List any two text wrapping options available in a word processing software.
Answer:- (i) Wrap Text option is available under Text section of the Insert Tab.
(ii)Any two text wrapping options from following
1. In Line with text
2. Square
3. Through
4. Top and Bottom
5. Behind Text
6. In Front of tex
19. Explain any three character formatting options in a word document.
Answer:- Change Case: It helps us to change the text case to capital letters or small letters. You can also capitalize each word in the sentence and capitalize the starting word of the sentence using Change Case under Font Group.
Font Face: It can be used to give Font Name in the Font group to select the particular font style from the fonts listed.
Text Highlight Colour: This option can be used to change the background colour.
20. What is the utility of Fill format mode?
Answer:- Fill Format mode is useful in situations when you have to apply a style to multiple scattered objects in the document.
21. What is the use of grouping of objects?
Answer:- Grouping allows you to combine objects to behave like one object.
22. What is scaling of an image?
Answer:- Scaling means changing the size of a full image. Here image remains full but its height and width are different with respect to the original image.
23. What are different positioning of the Image in the Text.
Answer:- Writer provides following Wrap settings:
None
Before
After
Parallel
Wrap Through
Optimal
24. What is a table of contents? How is it useful?
Answer:- A table of contents abbreviated informally as TOC, is a list, usually found on a page before the start of a written work, of its chapter headings, section titles ob btrief descriptions with their commencing page numbers.
TOC is very useful as it lists the page numbers of heading and thus reaching to a particular heading / section becomes much easier with TOC.
25. Is hierarchy of heading related to TOC? How?
Answer:- The table of contents is very much linked to the hierarchy of headings as it lists the entries in TOC as levels of headings in the Hierarchy of headings. Higher level headings appear before the lower level headings in TOC.
26. Write steps to create a TOC in Writer?
Answer:- Insert -> Indexes and Tables -> Indexes and Tables.
27. How can you update style from selection?
Answer:-i. Open the Styles and Formatting window.
ii. In the document, select an item that has the format you want to adopt as a style.
iii. In the Styles and Formatting window, select the style you want to update (single-click, not double-click), then long-click on the arrow next to the New Style from Selection icon and click on Update Style.
28. Mention three character formatting options, along with the detail how to use it.
Answer:-
There are three character formatting options are
1)Font face
2)Font size
3)Font colour
29. Differentiate between Relative and Absolute Hyperlinks with the help of an example.
ANSWER:- An absolute hyperlink will stop working only if the target is moved. A relative hyperlink will stop working only if the source and target locations change relative to each other. Suppose, if you have two spreadsheets in the same folder linked to each other and you move the entire folder to a new location, a relative hyperlink will not break a link.